Assistant Vice Chancellor for Faculty Affairs

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Job Category

Staff & Executive – Executive – Presidents & Chancellors

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Assistant Vice Chancellor for Faculty Affairs in the Rutgers Biomedical and Health Sciences Office of Faculty Affairs.

The Assistant Vice Chancellor for Faculty Affairs is an integral member of the RBHS Office of Faculty Affairs (RBHS FA) who reports to the Vice Chancellor for Academic Affairs (VCAA). The position will handle a wide range of matters of institutional importance and exercise confidentiality and discretion when handling sensitive matters.

Among the key duties of this position are the following:

  • Provide assistance, advice and support to RBHS School and Unit Leaders on individual faculty matters including, but not limited, performance management and improvement, counseling notices, and adherence to policy and procedure.
  • When appropriate, engage the Office of University Labor Relations and Office of General Counsel on disciplinary matters.
  • Provide support and training to RBHS School and Unit Leaders on policy, procedure, and practices.
  • Provide support and training for newly appointed leadership within the schools/units on policy, procedure and collective negotiation requirements.
  • Provide guidance to school faculty affairs offices and leadership to assure consistency in the application of and compliance with Rutgers and RBHS policies, practices, and collective negotiation agreements.
  • Create and maintain documents for RBHS schools and units to effectuate faculty actions. Identify best practices and make process improvement suggestions as appropriate.
  • Participate in the planning, preparation, and meetings for collective negotiations.
  • In collaboration with the VCAA, lead the implementation of collective negotiation agreements for faculty within RBHS.
  • Works closely with RBHS stakeholders to improve processes and troubleshoot on matters including, but not limited to, benefits, personnel process, new employee orientation, office space, relocation, etc.
  • Gather and analyze qualitative data on recruitment and retention and create action plans to address deficiencies.
  • Participate in the offer letter review process as the designee of the VCAA.
  • Supervise the Coordinator for Faculty Personnel Administration and the Management Assistant
  • Provide backup for the management of faculty transaction oversight in the absence of the Coordinator for Personnel Administration.
  • Represent the office in standing or ad hoc committees or meetings and stand-in for the VCAA when required.
  • Search for best practices, solutions and develop process improvements as needed.
  • Responsible for staying abreast of requirements and updating onboarding process accordingly.

Position Status: Full time

FLSA: Exempt

Grade: 35S

Position Salary: $111,235 – $160,000

Annual Minimum Salary: 111235.000

Annual Mid Range Salary: 147783.000

Annual Maximum Salary: 184334.000

Standard Hours: 37.50

Union Description: Non-Union

Payroll Designation: PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

COVID-19 Immunization Requirements

Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.

Terms of Appointment: Staff – 12 months

Position Pension Eligibility: ABP

Minimum Education and Experience

  • Master’s degree.
  • Minimum of (10) years of relevant administrative expertise in an academic health system or university.
  • Must have at least (5) five years’ experience with faculty affairs in a unionized environment.

Required Knowledge, Skills, and Abilities

  • Proven ability to manage highly complex situations and relationships.
  • Strong supervisory, managerial, organizational, analytical, decision-making, problem-solving, and communication skills.
  • Strong interpersonal skills with the ability to work with all Rutgers and external constituencies.
  • Strong written and oral communication skills.
  • Outstanding human relations and leadership skills and the ability to function in a team environment.
  • Advanced skills in Microsoft Office, particularly Excel and PowerPoint.
  • Ability to travel between campuses and to work with individuals who are not co-located.
  • Ability to work as a team member and with teams.
  • Ability to work with a high level of discretion and autonomy.

Physical Demands and Work Environment

PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.

Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus: Newark (RBHS)

City

Newark

State

NJ

.

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