Estates Portfolio Coordinator at University of Nottingham

Location: University Park

The Estates and Facilities Department at the University of Nottingham provides strategic and operational services support to the University infrastructure, buildings, and land holdings. We are a large and diverse department employing approximately 1200 people and providing a wide range of services across our UK sites. Within the Estates Portfolio Management Office, we are currently tracking over 400 projects through various stages of a project lifecycle.

We are seeking a highly organized Portfolio Coordinator, used to dealing with numerical data and contextual information across a wide range of programs and projects. The successful candidate must have excellent organizational and planning skills with meticulous attention to detail combined with the ability to communicate to stakeholders at all levels within the University. Reporting to the Head of Estates Portfolio Management Office (PMO), you will have responsibility for organizing and controlling project data to support governance processes and inform management decision making.

The successful candidate will be self-motivated and enjoy the challenge of working with multiple stakeholders in a fast-paced environment. The role holder must be able to understand and follow project management process and governance procedures, track the progress of papers and business cases, and have the ability and confidence to prioritize their own workload. The role holder will be a prominent member of the Estates PMO, providing guidance and support to members of the wider University community regarding Estates processes, committee deadlines, documentation standards, agenda management and project status updates.

Candidates must be HNC or HND qualified in a relevant subject, with experience in a relevant role or a proven track record of work experience, demonstrating first-hand experience of planning, implementing and running administrative and/or project management systems, or providing database or financial support or coordination services.

Further information on the duties for the post and the experience and qualifications required can be found on the attached job role profile.

This position is offered on a permanent basis. Hours of work are full time (36.25 hours per week). Job share arrangements may be considered.

The University of Nottingham is committed to providing competitive employment packages whilst supporting the well-being of our staff to help them reach their full potential. We strive to provide a range of benefits and rewards, including leading fitness and health facilities, staff discounts and travel schemes. We also offer an excellent holiday allowance per year, plus additional university closure days and bank holidays.

Informal inquiries may be addressed to David Butler, email Please note that applications sent directly to this email address will not be accepted. Please quote. NHE/389522

Our University is a supportive, inclusive, caring and positive community. We warmly welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values ​​and enriches life on campus. We welcome applications from UK, Europe and from across the globe. For more information on the support we offer our international colleagues, see our Moving to Nottingham pages.

For successful international applicants, we provide financial support for your visa and the immigration health surcharge, plus an interest-free loan to help cover the cost of immigration-related expenses for any dependents accompanying you to the UK. For more information please see our webpage on Financial support for visas and the immigration health surcharge.


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