Program Officer at King’s College London

Salary: £30,396 – £33,619 per annum, including London Weighting Allowance

Contact details: Menisha Gor, menisha.gor@kcl.ac.uk

Job description

King’s College London is seeking candidates at all levels of experience with the drive and passion to deliver high quality customer service to support our strategic aims. This is an ideal opportunity to begin or further your career in Higher Education administration.

The School of Security Studies is recruiting a full-time Program Officer who will provide administrative support to the undergraduate programs within the Department of War Studies. The School of Security Studies includes the Departments of War Studies & Defense Studies and the King’s Institute of Applied Security Studies.

The Program Officer provides support to students and academic staff as the first point of contact for queries. The role is responsible for essential work supporting the delivery and administration of our undergraduate programs by ensuring that student lifecycle activities run smoothly and that our students and staff experience our services in a seamless and effective manner. With support to develop a working knowledge of regulations and processes, the Program Officer is a valued and trusted member of the team with a keen eye for accuracy and detail.

The role will report to the Senior Program Officer and is based at the Strand Campus. Professional services staff are currently working on a hybrid basis, meaning that the role holder will spend part of their working week on campus and the remainder working remotely.

Further information about the School of Security Studies can be found here: https://www.kcl.ac.uk/security-studies.

This post will be offered on a full-time, indefinite contract.

Key responsibilities

  • Support student lifecycle processes from pre-enrolment activities, through induction and registration to graduation and beyond, utilizing systems and databases – eg student records systems and virtual learning environments – accordingly, and in accordance with best practice, ensuring consistency of data and identifying and resolving issues
  • Support all student assessment processes in line with university deadlines and regulations and faculty and external requirements
  • Take responsibility for resolving students’ and academics’ enquiries, including face-to-face and via email, responding within agreed timeframes and escalating complex inquiries as appropriate.
  • Assist in ensuring that quality assurance requirements and, where required, accreditation requirements are met for relevant programs. Support student, module and program evaluation processes in line with current university best practice
  • Servicing committees as directed by your line manager
  • Actively participate in the development and improvement of programs and processes to support students and academic staff through identifying and suggesting improvements based on user feedback
  • Work flexibly as part of a team, supporting others in times of high-volume activity, providing cover, and supporting the training and development of new staff members
  • Take responsibility for own performance and development, through agreeing clear performance objectives, maintaining up-to-date knowledge, and reflecting on own performance
  • Take personal accountability for the data quality of student records, ensuring records are accurately maintained in accordance with the agreed retention schedules
  • Ensure all work is carried out in a professional and timely manner, with appropriate confidentiality and sensitivity. Maintain an up-to-date knowledge of the data protection requirements and to support Freedom of information and subject access requests

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

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