Assistant to Senior Vice Provost – Administration Strategic Enrollment

Assistant to Senior Vice Provost – Administration Strategic Enrollment

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 8510
Full/Part Time: Full time

Org Marketing Statement

The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more onlineon UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values ​​diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

Posting End Date
Open Until Filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary
Salary Range: Commensurate with education, experience and qualifications.

Hours per week

Exempt Position: 40 hours per week.

Required Application Materials

  • Resume and cover letter are required.

Essential Functions

Job Summary:

To provide high-level administrative support to the Senior Vice Provost of Strategic Enrollment and division. Responsible for leadership and oversight for a variety of administrative services in support of the SVPSE, including data analysis, reporting, and personnel matters.

Core Responsibilities:

  1. Provides direct, high-level, administrative and executive assistance to the SVPSE in support of all aspects of their daily work routine, to include organization and oversight of special projects; management of SVPSE’s schedule and calendar, including scheduling meetings, appointments, speaking engagements and travel arrangements; exercising discretion in committing time and evaluating needs; coordination of communication from and to the SVPSE’s office; track routing of documents requiring SVPSE approval; and assist in the development of presentations, reports, and white papers for a variety of internal and external audiences. Maintain confidential and sensitive information.
  2. Proactively provides direct support to the SVPSE leadership for logistical planning of scheduled meetings or sponsored events to include relevant information on the meeting’s purpose, confirmation of attendees, coordination and procuring of location, facilities, technical services, supplies and other logistical arrangements such as local travel , air transportation, lodging, and meals.
  3. Coordinates and conducts follow-up on SVPSE administrative activities and projects to ensure deadlines are met and deliverables meet or exceed quality standards. Coordinate work with other SE staff as needed; play a key role in the coordination of staff efforts both within and outside the division.
  4. Serve as a liaison between the SVPSE, SE staff and the public. This includes receiving and screening the SVPSE’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
  5. Responds to a variety of requests for information. Frequently interacts with senior level University personnel to provide information, clarification regarding department issues. Determine priority of matters of attention for the SVPSE; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the SVPSE advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  6. Manages support staff and hiring of student associates. Provides ongoing daily oversight of the front reception area, including monitoring and directing internal and external phone calls, training and supervising support staff and demonstrating excellent customer service.
  7. Provide logistical and administrative support to the division on special projects related to (but not limited to) office relocation activities, coordination with contractors, technical and IT support, facilities, and other campus coordination as required.
  8. Demonstrates UTSA core values: Integrity, Excellence, Inclusiveness, Respect, Collaboration and Innovation.
  9. Attends meetings on behalf of SVPSE.
  10. Performs other duties as assigned.

Required Qualifications

  • Bachelor’s degree in Business Administration or a related field
  • Ten years of professional administrative experience with at least six years supervisory experience.
  • Prefer similar experience in higher education or high-level or executive management support.
  • Tact, diplomacy and judgment necessary in dealing with others.
  • Demonstrated independent decision making and problem-solving ability.
  • Proven track record of excellent organizational and interpersonal skills.
  • Ability to multitask and complete projects within a timely manner.
  • Excellent communication and writing skills.
  • Resourceful with advanced research capabilities.
  • Demonstrated Team Lead skills.
  • Capable of coordinating complex projects.
  • Demonstrated ability to work well with others in a fast-paced environment.
  • Personal computer and standard office equipment
  • Basic understanding of clerical procedures and systems such as record keeping and filing
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite
  • Criminal Background Check (CBC)

Preferred Qualifications

  • Master’s degree in Business Administration or a related field

Working Conditions
Working Conditions:

Working Environment:

  • Normal office conditions.
  • Able to work under strict time constraints.
  • After hours and weekend work occasionally required to meet deadlines.
  • Requires use of personal computing equipment, telephone, multi-functioning printer and calculator.
  • Ability to travel to and from meetings, training sessions or other business-related events.

Physical Demands:

  • Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
  • Exerts up to 10 lbs. of force occasional

This position will be primarily located:

On Campus: Primary work location will be on campus

Additional information

  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin , age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure non-discrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_ SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=8510&PostingSeq=1
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The University of Texas at San Antonio is an equal opportunity/affirmative action employer, women and minorities are encouraged to apply. The UTSA campus is accessible to persons with disabilities.

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